Audio Visual Outcome

Know

Learn agile project management and how video editors use "sprints" to manage their development and feedback

Understand

Use Trello to plan your project. Prioritise the tasks and manage testing and feedback

Make your Audiovisual project using Agile!

3 x 4 Weeks Sprints with deliberate trialing and feedback gathering between each sprint.

Note:

The text in the instructions assumes you are making a video but it is equally relevant if you are making a audio only outcome. You may also be able to publish multiple outcomes to make a portfolio of work which is fine as well.

Task #1: Your Development Log

Assessment

Now you have to take what you have learned and make your audiovisual project. Make sure you read all the instructions carefully and know exactly what you intend to make before starting this assessment. Your teacher is only allowed to give you very basic feedback now and is not allowed to help you. This is a test to see if you can work independently and put all your knowledge into practice to make a cool website.

Make a copy of the following Document and keep it somewhere safe. This document and your audio/video will need to handed in for assessment.

Audiovisual Development Log

Learn and set up an Agile process

Agile Project Management

Agile development is very common in engineering projects and involves deliberate planning and testing in short "sprints" of development.

Your teacher will set up milestone dates for you and your class where you will all test each other's audiovisual projects and provide simple feedback to help you refine your plan for the next sprint.

Watch the video here for a quick overview and lesson on the tools and techniques you'll need to use.

Task #3: Set Up Backups

Digital Backups

You should back up your projects weekly as you engage in development. There are many ways to do this. You could back it up to any cloud/physical storage system.

Every year students lose all their work because they have not set up adequate backups for their files. Do this right and do it early.

Now add a link to your backups to your development log now!

Task #4: Goals for Sprint 1

Sprint 1: Assembly and Rough Cut

Re-order your Trello tasks with the help of the section below.

The most importaint thing at this stage is to gather up all your clips so that you can start editing. Do this as soon as possible. Set aside a weekend if you need to so that if necessary you can re-shoot, re-capture, or re-record at a later stage.

During the assembly stage, you arrange your clips in the desired order on the timeline to create a rough cut of your video. This is where you establish the basic structure, including the beginning, middle, and end of your video. You can trim and select the best shots to tell your story effectively.

Write your Sprint 1 Goals in your development log now!

Task #5: Sprint 1 Development

Use all your skills to try to complete as many of the tasks as you can in the next few weeks. Your lessons should follow a familiar routine.

Check your Trello.
Update your Trello, move tasks when done into done and select the next task. There should be one task per team member in the "Doing" list.
Do the task!
Repeat.

Your teacher should give you a countdown until "testing week". Make sure you are ready to make something for testing week and be brave: no-ones videos are going to be finished! But you've got to get others to test it to know how and where you need to adapt your plan.

End of Sprint 1 Trialling and Feedback

Task #6: Publish Sprint 1

At the end of each sprint you are going to "publish" your product you could upload it to a video sharing site like Youtube or Vimeo, or simply in a publicly available google drive. This will allow your class and your other friends and whanau to quickly access your rough cut and give feedback. Send it to that family member you haven't talked to in a while, and really should, so you have a reason to call them.

Task #7: Trial and Get Feedback

Feedback isn't easy

Using Google Forms is an effective method to collect valuable feedback for your game development process. Consider incorporating a feedback form alongside each sprint when you release updates. There is an example form to the right-->

At the very least, your feedback form should cover the following aspects:

Feedback as a Skill: Recognize that both giving and receiving feedback are skills that require practice. Maintain a positive and constructive approach throughout the feedback process.
Positive, Negative, and Interesting Analysis: Encourage your audience to share what they liked, what they didn't like, and any unique or intriguing elements they noticed.
Specific Inquiries: Include targeted questions about critical aspects of your video.
Suggested Enhancements: Encourage your audience to suggest improvements or additions they'd like to see. While you may not implement every idea, this can inspire new concepts.
Optional Participation: It's crucial to respect your testers mana, preferences, and privacy by avoiding any mandatory fields in your form. Make sure that nothing in your form is marked as required, allowing users to provide feedback or share their email addresses at their discretion.
Observation: Actively watch people as they watch your videos. Observe their emotions to see how they react to your outcome.
Diverse Testers: Involve individuals from your friends and family. Their fresh perspective can yield valuable feedback that you might not receive from your classmates.

Task #8: Reflect on Sprint 1

Now it's time to review our feedback, record our progress and reflect on how well, or poorly, we have gone so far.

It is OK to have had trouble! What you need to do is admit to it and adjust your plan accordingly. It's common to "pivot" and simplify your final project at this stage. Remove scenes and make your life easier. Or if things have gone well, extend your video idea and bring in some special effects. Project management is about managing the good and the bad to ensure you deliver by the end of the project.

Fill out Sprint 1 Testing and Feedback now!

and

Fill out Sprint 1 Project Reflection now!

Screen to Gif

Screen to Gif is an intuitive and powerful tool for collecting short snippits of video. This can be used to show cool things you have made in your development log or errors as they happen. You can put gifs straight into your google docs!

Task #9: Plan Sprint 2

Sprint 2: Refined Cut

This sprint you should focus on the pacing, transitions, and basic editing to ensure that the story flows smoothly. This may involve cutting out unnecessary footage, adding basic transitions, and making sure the video aligns with your script or story-line. You also work on refining the timing, audio, and visual aspects of the video. This includes adjusting audio levels, color correction, adding music or sound effects, and refining transitions. Your goal is to make the video visually and audibly pleasing.

Using all the feedback and testing that you have just done, have a good long think about how you are going to move forward over the next sprint.

Visit your Trello board and adjust your plan now. Add or remove tasks from your board. Make sure you have prioritized the next set of tasks for this sprint.

It is OK to pivot. That is why the project management methodology we are using is called "Agile"

Fill out the Sprint 2 Planning Section of your Development Log now!

Task #10: Sprint 2 Development

This should be familiar now. Use all your Editing skills to try to complete as many of the tasks as you can in the next 3 weeks. Your lessons should follow a familiar routine.

Check your Trello.
Update your Trello, move tasks when done into done and select the next task. There should be one task per team memeber in the "Doing" list.
Do the task!
Repeat.

Your teacher should give you a countdown until "testing week". Make sure you are ready to build something for testing week and be brave: no-ones game is finished! But you've got to get others to test it to know how and where you need to adapt your plan.

End of Sprint 2 Testing and Feedback

Task #11: Publish Sprint 2

Same as task 6.

Task #12: Trial and Get Feedback

Like the last sprint feedback is really important.

Create another, different, google form and add it to your itch.io game page so that people who play your game can give you feedback.

This time you might want to add a question specific to your video.

Now watch other peoples videos and add feedback to their forms!

Task #13: Reflect on Sprint 2

Just like before, it's time to review our feedback, record our progress and reflect on how well, or poorly, we have gone so far.

Most of the structure of your video should be complete by now. The last sprint is NOT the time to be still be adding clips. If you haven't recorded it by now, be honest, it's never gonna happen. Pivot, scrap the parts so you can concentrate on refining and polishing what you have.

Fill out Sprint 2 Testing and Feedback now!

and

Fill out Sprint 2 Project Reflection now!

Task #14: Plan Sprint 3

Stage 3: Final Cut

Just like before!

Using all the feedback and testing that you have just done, have a good long think about how you are going to move forward over the next sprint.

Visit your Trello board and adjust your plan now. Add or remove tasks from your board. Make sure you have prioritized the next set of tasks for this sprint.

It is OK to pivot, but you've got one more sprint left. The final cut stage is where you make the finishing touches. You review the entire video to ensure it meets your vision and objectives. You may make minor adjustments, add titles, credits, and special effects if needed.

Task #15: Sprint 3 Development

This should be familiar now. Use all your Editing skills to try to complete as many of the tasks as you can in the next 3 weeks. Your lessons should follow a familiar routine.

Check your Trello.
Update your Trello, move tasks when done into done and select the next task. There should be one task per team member in the "Doing" list.
Do the task!
Repeat.

Your teacher should give you a countdown until Submission week(s).

End of Sprint 3 Testing and Feedback

Task #16: Publish

Export and Present

Now is your time to show off your project to your class/school/whanau or anyone else!

If you can get your teacher to publish your projects to the school community!

Task #17: Final Trial and Feedback

The final feedback form can be simpler. How about just a 1-5 rating for Visuals, Audio and Overall? Or as a class you might want to make it a little competition where people vote for their favourates.

Create a simple google form and add it to where people can access your videos so that people give you the final piece of feedback.

Task #18: Final Reflection

Congratulations, you are now a producer!

No project goes perfectly but we can use this as a way to grow and learn. Now that you are finished, you can look back at what went well and what didn't. If you had more time what might you do? What would you do differently if you could start again? Did you agree with the feedback? Did the feedback help? The last think you have to do is record that reflection.

Fill out Sprint 3 Testing and Feedback now!

and

Fill out Sprint 3 Final Reflection now!

Task #19: Hand in your development Log

Teachers can assess against the given criteria using the checklist provided in the document.

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